Sport Organizations
We invite sport clubs, teams, & organizations to join Register Now! to build awareness and interest, promote registration and participation, and connect with potential sponsors. We encourage you to register to use the Sport Demonstration/ Come Try It Areas, which is included in your exhibitor fee.
Businesses
We invite businesses in sports, recreation, fitness, health & wellness to join Register Now! Exhibit who you are, sell products/services, distribute promotional items/materials, build clientele, etc. We encourage you to register to use the Sport Demonstration/ Come Try It Areas, which is included in your exhibitor fee.
Pricing for Register Now!
Non-Profit Sport Organization Regular Booth - $75
For-Profit Business Regular Booth - $150
Power - $35
Register Now! Exhibitor Agreement
BOOTH PROVISIONS
10ʼ x 10’ space
One 8ʼ table, 2 chairs
APPLICATION AND REGISTRATION
- Exhibitor registration opens July, 2025, closes 5:00pm August 31, 2025
- If the event is canceled by the organizers all exhibitors will be fully refunded
- Exhibitors wishing to cancel their registration must do so in writing
- Exhibitors who cancel prior to August 31, 2023 will be fully refunded
- Exhibitors who cancel on or after August 31, 2023 will be refunded less an administrative fee.
- Exhibitors in violation of Exhibitor Agreement may not be invited to future Register Now! events
- Register Now! management reserves the right to terminate or limit any demonstrations or displays deemed inappropriate or objectionable due to noise, fumes, exhaust, smoke or are detrimental to the character and nature of Register Now!
- Register Now! management reserves the right to restrict the distribution of printed material for solicitation deemed inappropriate or offensive
- Register Now! management reserves the right to decline exhibitor spaces & applicants
- Payment e-transfer password should be “MHSEC”
UTILITIES AND INSURANCE
- Only electricians contracted by Big Marble Go Centre can make electrical service connections or repairs; no exceptions
- Each exhibitor is responsible for obtaining any/all insurance related to participation and requirements of the exhibit at Register Now!. Neither Register Now!, its officers nor agents will be held responsible or liable for any manner of loss or damage that may occur to property or persons during times of move-in and/or move-out. Exhibitors are responsible for all their materials and should take adequate security measures at all times.
- Register Now! management requires all exhibitors to submit a certificate of insurance via email to info@mhsportandevent.com prior to the event.
SPACE ALLOCATION
- Register Now! management will attempt to accommodate all requests for space but due to limited availability and selection procedures, will not guarantee space allocations and reserves the right to make changes as necessary. Acceptance of payment at time of registration does not guarantee location at Register Now!
- Requests for access to power must be made in advance as this directly affects the assignment of booth space
- Your booth must be staffed at all times unless authorized by Register Now! management (ie. static, un-staffed display). Exhibitors leaving their booth unattended may not be accepted at the next Register Now!. NOTE: Register Now! management is not responsible for the protection of authorized un-staffed booths. Register Now! management will not be responsible for any damages or loss.
- Transfer of registration is not permitted
- Subletting and sharing of exhibitor space requires prior approval from Register Now! management. Like organizations wishing to 'share' a space can contact organizers for a custom space and price. This includes distributing other organizations/businesses' promotion material/coupons, etc.
- Exhibitors must contain all materials, demonstrations, and promotional giveaways and activities within the boundaries of their exhibit space; windshield flyers etc. are prohibited
- Policy of the Medicine Hat Fire Prevention Bureau governing displays and exhibits under the Alberta Fire Code will be adhered to
- Heating devices are not allowed and are against fire regulations
- No animals are allowed in booths, or on the grounds unless authorized
FOOD SERVICES
- Exhibitors wishing to sell/distribute food items require prior approval from Register Now! management
- No alcoholic beverages are permitted at any exhibitor site
- Public Health Act Food Regulations will be adhered to
MISCELLANEOUS
- Raffle draws are permitted if AGLC license is provided to Register Now! Management. Door prizes and 'swag' giveaways are encouraged.
- Register Now! management reserves the right to make changes, additions or deletions to event regulations at any time
- Propane cylinders are not permitted within the building
- Smoking is not permitted at any time within Big Marble Go Centre
- Extension cords are not provided
